Take the robot out of the human.
Automate end-end processes
Automation is now a familiar technical concept to finance functions, with many currently in the process of automating manual and repetitive tasks. Taking it one step further, Intelligent Automation (IA) brings together the capabilities of Robotic Process Automation (RPA), Machine Learning (ML), and Artificial Intelligence (AI) to manage the flow of work across systems, people and devices significantly increasing the scope of what can be automated.
This enables finance functions to overcome the barriers posed by fragmented information systems and traditional document management methods to automate end-to-end processes within the operation. This will result in a lower cost base, improved service delivery and quality of information. But, most importantly, it will enable you to shift resources from processing and reporting to analytics influencing business decisions.
Many finance processes are suited for automation but the more transactional tasks are easier to implement and yield higher returns
How would you benefit from Intelligent Automation
Intelligent Automation bridges the gaps between dispersed systems acting as an enabler to automate end-end finance processes. Delivering improved cycle times, higher accuracy and lower operational cost.
Reduce baseline FTE cost up to 50% through automation of high volume repetative tasks
Digital workers can only perform their duties based on a set of predefined rules, resulting in consistent process compliance and 100% accuracy
Gain flexibility to manage peaks and troughs by scaling resources up or down on demand, whilst knowing you can rely on them 24/7/365
Improve processing cycle times by ten-fold, leading to downstream process benefits and ultimately, faster management information
Divert newly created capacity to value adding activities. Improve employee satisfaction, freeing them from mundane, repetitive tasks
Our ‘Intelligent Automation’ services
Quartus Gain provide you with a low-risk option to start your automation journey combined with the skills and experience to scale your program
Set the direction
“Help me start with the end in mind”
Main drivers for automation
Size the prize
Identify the right tools for the job
Select the right process for a PILOT
“Prove the business case before I make longer term commitments”
Process solution design
Develop full production bot
UAT & OAT testing and deployment
Monitor, measure and support
Prove the business case
“Lay the foundation and bring the resources to scale from the start”
Setup technical infrastructure
Optimise license structure
Design operating model and governance
Opportunity assessment framework and roadmap
Maximise bot utilisation
Monitor, measure & support
“Run my automation program or provide support where I fall short”
Full support service (Outsourced)
Peer review development
Staff on the bench when you need it
Design support structure
Update on the latest technology enhancements
Where can Intelligent Automation be used
Due to its broad applicability and flexibility, Intelligent Automation can drive automation across many finance processes. Below are just a few examples of the possibilities.
Gathering, capturing or duplicating master data across multiple applications can all be automated, improving your data quality and eliminating error prone manual tasks.
Sending inventory picking lists and proof of delivery documents automatically to the right place in a digital format. Raising and sending accurate invoices on-time, allocating cash to the correct invoice as soon as it arrives, improving your revenue and cash whilst saving time.
Extracting all relevant documents and data, then, matching data at transaction level, identifying mismatches and discrepancies. Finally, investigating reconciled items, seeking approvals for corrective actions and then processing the correction.
Automating administrative tasks such as creation of purchase orders, invoice data capturing, 3-way matching and creating workflows streamlining query resolution, resulting in cost/time savings whilst reducing the risk of fraud.
Preparing, approving and posting manual journal entries and analysing transactions for anomalies or miss-postings, all drive efficiency and effectiveness of the month-end process.
Preparing daily, weekly and monthly reports manually is time-consuming and prone to errors so by automating these tasks you will save time whilst increasing confidence in the information presented.
What is Intelligent Automation
A suite of technologies that enables end-to-end process automation. It consists of digital enablers, robotic process automation, process intelligence and workflows. These technologies can be implemented alongside any legacy system through short sprints rather than long marathons!
Convert calls, emails and paper documents into a machine-readable format which can then be processed by a system. It includes technologies such as OCR, NLP, Chatbots, Voice recognition or virtual assistants.
Mimic and augment human behaviour to automate rules based and repetitive tasks such as data capturing and reconciling.
Use data sets to analyse steps in a process or workflow and feed it into the RPA bots to help automate the task at hand
A manually generated series of automated steps to perform a typically human-performed task.
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We would love to talk
Whether you are looking for information, advice or help with
- Solving a specific problem in your finance function
- Finding out more about latest technology used in finance
- Looking to improve your efficiency or effectiveness
- Planning to embark on a full finance transformation
We, in Quartus Gain would love to hear from you!