Take the robot out of the human.

Automate end-end processes

Automation is now a familiar technical concept to finance functions, with many currently in the process of automating manual and repetitive tasks. Taking it one step further, Intelligent Automation (IA) brings together the capabilities of Robotic Process Automation (RPA), Machine Learning (ML), and Artificial Intelligence (AI) to manage the flow of work across systems, people and devices significantly increasing the scope of what can be automated.

This enables finance functions to overcome the barriers posed by fragmented information systems and traditional document management methods to automate end-to-end processes within the operation. This will result in a lower cost base, improved service delivery and quality of information. But, most importantly, it will enable you to shift resources from processing and reporting to analytics influencing business decisions.

Many finance processes are suited for automation but the more transactional tasks are easier to implement and yield higher returns

How would you benefit from Intelligent Automation

Intelligent Automation bridges the gaps between dispersed systems acting as an enabler to automate end-end finance processes. Delivering improved cycle times, higher accuracy and lower operational cost.

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Cost

Reduce baseline FTE cost up to 50% through automation of high volume repetative tasks

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Compliance

Digital workers can only perform their duties based on a set of predefined rules, resulting in consistent process compliance and 100% accuracy

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Agility

Gain flexibility to manage peaks and troughs by scaling resources up or down on demand, whilst knowing you can rely on them 24/7/365

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Speed

Improve processing cycle times by ten-fold, leading to downstream process benefits and ultimately, faster management information

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Value

Divert newly created capacity to value adding activities. Improve employee satisfaction, freeing them from mundane, repetitive tasks

Our ‘Intelligent Automation’ services

Quartus Gain provide you with a low-risk option to start your automation journey combined with the skills and experience to scale your program

Set the direction

“Help me start with the end in mind”

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Main drivers for automation

N

Prioritisation framework

N

Opportunity assessment

N

Size the prize

N

Identify the right tools for the job

N

Select the right process for a PILOT

PILOT

“Prove the business case before I make longer term commitments”

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Process solution design

N

Develop full production bot

N

UAT & OAT testing and deployment

N

Monitor, measure and support

N

Prove the business case

Establish Capacity

“Lay the foundation and bring the resources to scale from the start”

N

Architecture design

N

Setup technical infrastructure

N

Optimise license structure

N

Design operating model and governance

N

Opportunity assessment framework and roadmap

N

Maximise bot utilisation

N

Monitor, measure & support

N

Transfer knowledge

On-going management

“Run my automation program or provide support where I fall short”

N

Full support service (Outsourced)

or

N

Peer review development

N

Staff on the bench when you need it

N

Design support structure

N

Update on the latest technology enhancements

Where can Intelligent Automation be used

Due to its broad applicability and flexibility, Intelligent Automation can drive automation across many finance processes. Below are just a few examples of the possibilities.

Master Data

Gathering, capturing or duplicating master data across multiple applications can all be automated, improving your data quality and eliminating error prone manual tasks.

Order-to-Cash

Sending inventory picking lists and proof of delivery documents automatically to the right place in a digital format. Raising and sending accurate invoices on-time, allocating cash to the correct invoice as soon as it arrives, improving your revenue and cash whilst saving time.

Reconciling

Extracting all relevant documents and data, then, matching data at  transaction level, identifying mismatches and discrepancies. Finally, investigating reconciled items, seeking approvals for corrective actions and then processing the correction.

Procure-to-Pay

Automating administrative tasks such as creation of purchase orders, invoice data capturing, 3-way matching and creating workflows streamlining query resolution, resulting in cost/time savings whilst reducing the risk of fraud.

General Ledger

Preparing, approving and posting manual journal entries and analysing transactions for anomalies or miss-postings, all drive efficiency and effectiveness of the month-end process.

Reporting

Preparing daily, weekly and monthly reports manually is time-consuming and prone to errors so by automating these tasks you will save time whilst increasing confidence in the information presented.

What is Intelligent Automation

A suite of technologies that enables end-to-end process automation. It consists of digital enablers, robotic process automation, process intelligence and workflows. These technologies can be implemented alongside any legacy system through short sprints rather than long marathons!

Digital Enablers

Convert calls, emails and paper documents into a machine-readable format which can then be processed by a system. It includes technologies such as OCR, NLP, Chatbots, Voice recognition or virtual assistants.

RPA

Mimic and augment human behaviour to automate rules based and repetitive tasks such as data capturing and reconciling.

Intelligence

Use data sets to analyse steps in a process or workflow and feed it into the RPA bots to help automate the task at hand

Workflow

A manually generated series of automated steps to perform a typically human-performed task.

Ready to speed up your close?